Executive Assistant

Your Opportunity at ARC’TERYX:

Working directly with our Vice President, Information Systems and Vice President, Technology and Engineering Excellence, you’re a master in the art of organization, with a particular knack for scheduling, time and travel management. The leaders you support are set up for success by your prompt correspondence and proactive, solution-based approach. Your natural adaptability allows you to flourish in an environment that often requires nimble rearrangements, and you consistently remain calm, cool and collected while balancing multiple priorities.

 

This role is based out of our North Vancouver office and is open to hybrid remote work. Candidates must be eligible to work in Canada.

Meet Your Future Team:

 

You will be working directly with the Vice President, Information Systems and Vice President, Technology and Engineering Excellence, and will partner with a team of high-performing Executive Assistants in providing exceptional support to our leadership team across the Technology Organization.

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If you were in the Executive Assistant role now, here are some of the core activities you would be doing:

• Providing exceptional administrative support with scheduling and calendar management  
• Organizing international and domestic travel arrangements
• Developing agendas, meeting minutes, and presentation materials
• Organizing regular leadership team meetings within the functions you support
• Prioritizing business asks appropriately to make sure the attention of the Executives focus on most critical needs and time commitments are met
• Drafting email correspondence and maintaining an organized inbox of the Executive according to authorization
• Filtering and re-directing incoming communications to the Executives based on the nature of the events
• Organizing and submitting expense reports in a timely manner
• Coding vendor invoices and routing to the right leader in the system
• Organizing team building events within the functions your support
• Collaborate with other EAs of the Technology Organization on meetings, team events and leadership offsites

Here are some of the things you could be working on in the future:

• Developing and implementing process improvements to enable effective operations within the function/s you support, with the support from your Executives and the EA to CIO
• Support with initiatives and projects within the function you support per specific request from your Executives
• Working towards your own professional development goals based on your areas of interest in the business, with the support of your Executives

Are you our next Executive Assistant?

• You have min. 3 + years of Executive Assistant experience and are looking to grow your career as an EA
• You’re a whiz with the Microsoft Office suite and have excellent business acumen
• You have great time management skills, and naturally utilize sound judgement and prioritization when multi tasking and juggling competing priorities
• You have strong emotional intelligence, discretion, and the ability to maintain confidentiality 
• You know how to prioritize and effectively manage the logistics of an Executive’s schedule: pre-reads, agendas and following up on action items are second nature to you.
• You’re not afraid of meeting new people, building relationships and creating partnerships across the organization.
• You have a not-so-secret skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling
• You are able to work flexible hours, weekends and holidays occasionally as needed to support our global business
• You are proactive in identifying the root cause of issues, seeking the best (sometimes not the easiest) solutions with an unwavering commitment to do what is right
• You remain highly flexible and adaptable when faced with ambiguity
• You effectively balance autonomy and collaboration
• You inspire breakthrough thinking and continuous improvement
• Your passion for your work is paralleled by your passion for getting outside and living it

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Equal Opportunity

Arc’teryx is committed to actively creating and fostering a culture of inclusivity where voices are heard, people are seen, and values are respected. We care about the uniqueness of our applicants, employees, and guests, and we do so in a safe space fueled by curiosity and acceptance. 

Creating an inclusive workplace is connected to our core value Do Right while also having the added benefit of helping make our business better. We believe inclusion helps us to create a healthier, happier workplace, drive creativity and innovation, and reflect the communities where we operate.  

All applicants, employees, and guests can expect equality of opportunity and fair treatment in alignment with our values.

Design your Purpose. Live our Values. 

DISRUPTIVE EVOLUTION. Design your future through challenge, experimentation, and inspiration.

COMMIT. Set and deliver on bold objectives as we collectively raise the bar.

LIVE IT. Deepen your connection to nature and live your most purposeful life. 

LEAVE IT BETTER. Create a better world, together.

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